Legal | The Foundation for Professional Development

This privacy notice is part of your agreement with Foundation For Professional Development.

During our interactions, you share personal information with [Foundation For Professional Development]

This notice tells you what to expect when we collect and use your information. It is part of our agreement with you, and we may need to update it occasionally, but we will inform you when we do. You should read this notice along with the terms and conditions that apply to the products and services you use.

If you have any questions please contact us at:

173 Mary Rd,
Die Wilgers,
Pretoria,
0184
087 821 1109

We collect your information when you interact with Foundation For Professional Development.

When you buy our products or services

We need your information to provide our products or services to you. Sometimes we are required by law to collect your information; for instance, tax legislation forces us to collect personal information.

We collect your:

name
mobile number
address
VAT number

We use this information to :

process your payment card details in order to complete a purchase;
deliver any products or services you requested;
send you your statement or any other legal documents that relate to your transaction; and
fulfil our legal obligation to use or disclose your information.

When you create an online profile

We collect your information when you create an online profile. Some of the fields are mandatory. If you don’t complete all the required fields, you will not be able to create a profile. We will prompt you if this is the case.

It includes your:

create your profile;
process your orders;
issue CPD certificates
track your course purchasing history; and
send marketing information if you asked us to.

When you contact us, we collect information from your message

When you contact us by social media, email, telephone, or online chat with a query, complaint, or request, we collect the information included in your message. We use the information we collect to reply to, investigate, and resolve your query, complaint, or request.

What about children’s information?

You have to be older than 18 to use our services or products.

We do not knowingly collect the personal information of children without the consent of a parent or guardian.

If we target a child with a product or service, we will ask for consent from the child’s parent or guardian.

We share your information with trusted service providers

We use suppliers and service providers who we trust to assist us in providing our products to you. They have agreed to keep your information secure and confidential, and to only use it for the purposes for which we have sent it to them.

Here are some of the instances when we share your information :

to conduct verifications (e.g. credit checks)
to store information
to deliver your order to you
to manage our social media interactions
to deliver our newsletter
to help monitor the effectiveness of our promotions and advertising
to help us manage our business, for instance accountants and professional advisors.
to provide IT services
to maintain our website

Sometimes we will be required by law to share your information. For instance, we may be required to share your information with the South African Fraud Prevention Services.

We send your information to other countries

Some of the service providers that we use may be located in other countries; for instance, our cloud storage service. These countries may not have the same levels of protection of personal information as South Africa. If this is the case, we require that they undertake to protect the personal information of our customers to the same level that we do.

We don’t keep your information longer than we need to

We will not retain your information for longer than we need to, unless we are legally required to do so. Most of your personal information will be retained for [7 years or the longest period in your retention and destruction policy] from the date of your last login to the system.

We have taken reasonable steps to minimise the impact of a breach

We have implemented reasonable security measures based on the sensitivity of the information we hold. These measures are in place to protect the information from being disclosed, from loss, misuse, and unauthorised access, and from being altered or destroyed.

We regularly monitor our systems for possible vulnerabilities and attacks, but no system is perfect and we cannot guarantee that we will never experience breach of any of our physical, technical, or managerial safeguards. If something should happen, we have taken steps to minimise the threat to your privacy. We will let you know of any breaches that affect your personal information and inform you how you can help minimise the impact.

You also have a role to play in keeping your information secure. For example, you should never share personal information with us in an email, because while our servers are protected, it is still possible that email can be intercepted. Instead, contact us at 087 821 1109.

You have the right to be informed about the personal information we have, and what we do with it

You have the right to know what kind of personal information we have about you, to correct it, and to opt out of marketing.

You have the right to

ask us what we know about you;
ask what information was sent to our suppliers, service providers, or any other third party;
ask us to update, correct, or delete any out-of-date or incorrect personal information we have about you;
unsubscribe from any direct marketing communications we may send you; and
object to the processing of your personal information.

You can request access to the information we have about you, or correct your personal information by contacting our deputy information officer.

It can take us up to 21 days to respond to your request because there are procedures that we need to follow. In certain cases, we may require proof of your identity, and sometimes changes to your information may be subject to additional requirements such as valid proof of residence.